Assignment
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The Assignment page is where you view and complete an individual workload assignment for a vacancy. To access a workload assignment, select a Request Number in Pending Recruitment status from the Dashboard, click the Vacancy Number link in the Vacancy Created section, click the Applicant Overview tab, and click the Manage Assignments. Select a workload assignment by clicking the Assignment Name link. The following elements are displayed:
- Assignment Name. This is the name of the workload assignment.
- Owner. This is the HR User responsible to complete for the workload assignment.
- Assignment Due Date. This is the due date for the workload assignment.
- Assignment Completion Progress. This is the number of applicants reviewed out of the overall number of applicants included in the assignment..
- Applicant Review Status. This dropdown allows you to filter applicants based on their assignment completion status. The available options are:
- All Statuses
- Incomplete
- Complete
- Notes. This button allows you to add or review notes specific to this workload assignment. The number next to it indicates how many notes have been added. Along with the note, the system saves the full name of the user who added the note, date, and time the note was added. For instructions see Adding an internal note. This field will display once the list is saved.
- History. This button displays a record of actions completed on the workload assignment; including the name of the user, action or change made, and the date and time it occurred. This field will display once the list is saved.
- Override Rating – Enables user to change an applicant’s minimum qualifications rating, final rating, and category directly from the applicant list or within an individual applicant’s record.
- Remove All Overrides – Enables user to change an applicant’s minimum qualifications rating, final rating, and category directly from the applicant list or within an individual applicant’s record.
- Review Toggle On/Off – Enables user to update an applicant's status as reviewed, flagged, or pinned directly from the applicant list or within an individual applicant's record.
- Flag Toggle On/Off – Enables user to update an applicant's status as reviewed, flagged, or pinned directly from the applicant list or within an individual applicant's record.
- Pin Toggle On/Off – Enables user to update an applicant's status as reviewed, flagged, or pinned directly from the applicant list or within an individual applicant's record.
- Assignment Review Toggle On/Off – Enables user to update an applicant's status as reviewed, flagged, or pinned directly from the applicant list or within an individual applicant's record.
- Add Notes – Enables user to add new notes or reply to existing notes in any notes section in the system.
- Print – Enables user to batch print applicant supporting documents.
- Checking the Gray box for the appropriate applicants or check the select all box to select all applicants displayed.
- View Applicant Record. Clicking the + icon provides access to a condensed view of the applicant record. The following elements are displayed:
- Rating. Click on this section to display a condensed view of the applicant rating and score information. The following elements are displayed:
- Rating Combo
- Minimum Qualifications
- Final Rating
- Category
- Cert Availability
- Assessment. Click on this section to display the applicant responses to the assessment questionnaire. This section varies based on the assessment questionnaire used in the vacancy.
- Age screening. This section only appears if the vacancy uses the age screening settings and includes the applicant’s responses to the questions asking their date of birth and number of months of qualifying work experience.
- Certificates. Click on this section to view a list of all saved lists and certificates in which the applicant was included for this specific vacancy.
- Rating. Click on this section to display a condensed view of the applicant rating and score information. The following elements are displayed:
- Name. This column displays the name of the applicant. Access an applicant by clicking on the link.
- Age. When a vacancy is set to screen applicants based on age on the Vacancy - Settings page, the age will display in years, months and days.
- Rating. This column displays the rating assigned by the system based on the assessment rating criteria. Access the rating details by clicking on the link.
- Vet Pref. This column displays the veteran’s preference claimed by the applicant or the adjudicated preference determined during the application process. Access the veteran’s preference by clicking on the link. The drop-down list allows you to adjudicate the claimed preference. The Adjudicated, Claimed, and Overridden icons are defined at the bottom of this section. They will display as appropriate.
- RSC. This column displays the applicant Record Status Code (RSC). Applicants whose record status begins with “A” are active and available; record statuses of “IN” are inactive and ineligible. For additional information, see Record Status Codes (RSCs) Explanations.
- Documents. This column displays the documents submitted by the applicant. The number in the drop-down list indicates the number of documents submitted. Access supporting documents by clicking on the arrow to the right to display a pop-up box listing all of the documents.
- Eligibility. This column displays the eligibilities selected by the applicant. Access the eligibilities to be adjudicated by clicking on a selected eligibility. Clicking the Add Eligibilities allows for additional eligibilities to be added. The Adjudicated, Claimed, and Overridden icons will display as appropriate.
- Notes. This column displays applicant related notes. This drop-down box indicates the number of notes associated with the applicant record. Clicking on the box displays the current notes and can be used to enter additional notes into the selected applicant record; for example, to document the reasons for a rating override action.
- App Received. The date displayed in this column is dependent on what is selected in the Application Date Filter.
Reviewed icon. Clicking the check mark icon allows you to designate the applicant as reviewed.
Followup icon. Clicking the flag icon allows you to designate the applicant for follow-up.
Pinned icon. Clicking the pin icon allows you to designate the applicant as pinned.- Assignment Review Complete icon. Clicking this check mark icon allows you to designate the applicant's assignment review as complete.
- Number of applicants per page. This dropdown allows you to configure number of applicants shown per page. The options are 25, 50, or 100. The default is 25.
- Go to page. This field will display when viewing an applicant list with multiple pages. Entering a page number will take you to the selected page.
For instructions see: