Creating a new hire request

To create a new hire request:

1. Click the New Hires tab.
2. Click Create Request.

    

   

    

3. In the Request Information section, enter the Request Number or click Generate to designate a USA Staffing-generated number if your agency does not have a specific numbering convention for requests. Each request number must be unique and can only be used once. Valid characters include A-Z, 0-9, and hyphen (-) only.
4. Select the Requesting Customer from the drop-down list.
5. Select Onboard New Hire from the Request Type drop-down list.
6. Select the Requester from the drop-down list.
7. Select the Request Process Owner from the drop-down list, if applicable.
8. If applicable, enter the appropriate Request Tags.
9. In the Position Descriptions section, you may enter your own PD or select one from the PD Library.
10. Place a check in the Interdisciplinary check-box if the position is interdisciplinary.
11. If applicable, enter the Position Description Number.
12. If applicable, enter the Position Title.
13. If applicable, select a Pay Plan. If you click the drop-down list and enter the pay plan in the search field, the system will display the search results. There is no need to scroll down the list to find a specific pay plan.
14. If applicable, select a Series. If you click the drop-down list and enter the series or position title in the search field, the system will display the search results. There is no need to scroll down the list to find a specific series or position title.
15. If applicable, enter the grade(s) associated with the position. Click anywhere on the row to activate it. Scroll down and click on the grade to select or type the grade in the box and click the Enter key on your keyboard. To remove a grade, click the X icon next to it.
16. If applicable, enter the specialties associated with the position. Click anywhere on the row to activate it. Then, click the + sign under the Specialties column and enter each specialty one at a time. To remove a specialty, click the X icon next to it. For example, an IT Specialist position may include the following three specialties: Database Administrator, Web Designer, or Network Administrator.
17. Click Add Position Description to add multiple positions associated with a single request if applicable and repeat the steps above. This is typically used for interdisciplinary positions.
18. In the Request Tracking Dates section, define the dates required for the recruitment of this position.
19. Enter the Hiring Need Validated Date from the drop-down calendar. If a date is not entered, the date is automatically set to two days prior to the approval date of the request.
20. Enter the Request Personnel Action Date from the drop-down calendar. If a date is not entered, the date is automatically set to two days prior to the approval date of the request.
21. In the Position Settings Section, enter the information related to the requirements of the position.
22. Select Position Sensitivity and Risk from the drop-down list, if applicable.
23. Select Trust Determination Process from the drop-down list, if applicable.
24. Select Security Clearance Required from the drop-down list, if applicable.
25. Select Travel Required from the drop-down list, if applicable.
26. In the Other Requirements Section, enter the information related to the requirements of the position.
27. Place a check in the Drug Testing Required check-box, if applicable.
28. Place a check in the Financial Disclosure Required check-box, if applicable.
29. In the Position Identifiers Section, enter the information related to the requirements of the position.
30. Place a check in the Supervisory Position check-box if the position is designated supervisory.
31. Place a check in the Bargaining Unit Position check-box, if applicable.
32. In the Incentives Section, enter the information related to the incentives available for the position.
33. Place a check in the Remote Job check-box, if applicable.
34. Place a check in the Telework Eligible check-box, if applicable.
35. Place a check in the Relocation Authorized check-box, if applicable.
36. Click Save to continue. Once the Request Information page is saved, the New Hire page is enabled for editing.
37. Click Location Information to continue.

     

    

     

38. In the Locations Settings section, Set Number of Vacancies By is defaulted to Location.
39. In the Locations section, enter the information related to the location available for the position.
40. Enter a City, Zip Code, County, Country, or Location Code in the Locations search field. The system will automatically display a list of locations based on the information entered.
41. Select a location from the list and enter the number of vacancies available for the selected location.
42. Click Add Location. The location is added to the table at the bottom of the page.
43. Click Save.
44. Click New Hire to continue. For additional information, see New Hires Request

     

    

     

45. Enter the Email Address of the new hire to be used to access the system.
46. Enter the First Name of the new hire.
47. Enter the Middle Name of the new hire.
48. Enter the Last Name of the new hire.
49. Enter the Suffix, if applicable.
50. Select the Office from the drop-down list.
51. Select a Workflow from the drop-down list.
52. Click Save to leave the request in Submitted status for later review and approval, or click Approve Request to finalize the request and create the associated new hire. Please note that you will only see the Approve Request button if you have permission to approve a request for the specified customer.