Edit Notification Template

The Edit Notification page is where you view and edit a notification template. To access this page, click Admin on the Dashboard, the Admin Home tab displays, click the Manage Notification Templates link in the Templates section to open the Template tab , click Notification Templates and click the Template Name link. The following elements are displayed:

• Template Name. This is the name of the announcement template.
• Template Description. This is a brief description of the notification template.
• Notification Purpose. This drop-down list is where you select the area of USA Staffing the notification is associated with. The options include:
  • Staffing
  • Onboarding
• Notification Type. This drop-down list is where you select the type of notification. The options are:
  • Application Received. Automatically sent to applicants after completing the online questionnaire by clicking Submit My Answers.
  • Notice of Results. Provides applicants with a summary of their application status or tentative eligibility for a specific vacancy.
  • Notice of Referral. This letter is used to inform applicants of their referral status by Vacancy ID, Certificate, Certificate Issue Date Range, SSN, Grade, and/or Location. If no specific item is selected, all items will be included in the report.
  • Notice of Results AND Notice of Referral. Provides applicants with a summary of their application and referral status.
  • Disposition. This letter is used to notify applicants of the post certification outcome; for example, another candidate was selected or the certificate was unused. It must be generated and sent after the certificate has been audited.
  • Custom. The Custom Letter allows you to send customized electronic messages about a vacancy to applicants without the need to customize default text.
  • Tentative Offer. This letter is used to make the tentative offer.
  • Final Offer. This is used to make the final offer.
• Owning Office. This drop-down list allows you to add the appropriate office.
• Notification Reply To Option. This drop-down list allows you to select the user who should receive the notification replies. The options are:
  • General Contact
  • Notification Sender
  • Process Owner
• Tags. This drop-down list allows you to select notification templates based on selected Tags, such as Occupational Family, Appointing Authority or Office. For additional information, see Tags.
• Subject Line. This is where you enter customized text to be displayed in the Subject Line of your notification template.

This text will appear in the email when the template is used as correspondence.

• Body Text. This is where you enter customized text and/or drag and drop the appropriate Available Data Inserts to be displayed in the Body Text of your notification template. This text will appear in the email when the template is used as correspondence. For instructions, see Adding available data inserts to a notification template.

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• Available Data Inserts. This is where you drag and drop data inserts to save time and ensure consistency with in your notification template.
• Attachments. If the Notification Type is Onboarding, you may add attachments to the template.
• Header Image. This is where you toggle on/off the Display Agency CPDF Logo, as appropriate.

For instructions, see Creating a notification template.