Position Description-Authorizations
The Authorizations section of the position description allows Administrators to capture the names of agency officials responsible for authorizing the Position Description, the date of their authorization, and their associated role in the authorization process. To access this section, click Admin on the Dashboard, the Admin Home tab displays, click the Manage Position Descriptions link in the Libraries section to open the Positions Descriptions tab, click the applicable Position Description Number link. Click Authorizations. For additional information, see Edit Position Description.
- Position Description Options. The Gear icon allows you to generate a printable PDF version of Position Description PDF or Position Description Cover Sheet PDF.
Required Position Description Authorizations. The following elements are displayed:
- Role. This column displays the role of the authorizing official.
- Name. This column lists the name of the authorizing official.
- Signature Date. This column displays the date the position description was signed by the authorizing official.
- Authorize PD. Users with Evaluate the Position Description permission will see an Authorize PD button. Clicking this button will populate the user's name in the Name field and the date in the Signature Date field.
- Clear Signature. This button will display next to each completed PD authorization, which allows you to delete and authorization if appropriate.
Optional Position Description Authorizations. The following elements are displayed:
- Role. This drop-down list allows you to select the role of the authorizing official.
- Name. This drop-down list allows you to select the name of the authorizing official.
- Signature Date. This column displays the date the position description was signed by the authorizing official.
- Add Authorization. This button allows you to add a new authorization. The options include:
- Classifier
- Contracting/Acquisition
- Employee
- Finance
- Resource Management/Manpower
- Staffing
- Supervisor/Manager
- Other
For instructions, see: Adding an Authorization to a PD.