Edit Position Description
The Edit Position Description page is where you complete the process of creating a position description or edit an existing position description. Position descriptions default to Draft status. To access this page, click Admin on the Dashboard, the Admin Home tab displays, click the Manage Position Descriptions link in the Libraries section to open the Position Descriptions tab, click the Position Description Number link. The following elements are displayed:
- Position Description Options. The Gear icon allows you to generate a printable PDF version of Position Description PDF, Position Description Cover Sheet PDF, Copy Position Description or PD Package PDF.
- Interdisciplinary. A check in this box indicates this is an interdisciplinary position.
- Position Description Number. This field allows you to enter the position description number. Valid characters are: a-z, A- Z, 0-9, forward slash (/), backward slash (\), dash (-), comma (,), space, underscore (_), and period (.).
- Position Title. This is the title of the position. Valid characters: a-z, A-Z, 0-9, apostrophe ('), forward slash (/), hyphen (-), space, underscore (_), ampersand (&) and parentheses ().
- Organizational Title. This is the organizational title of the position.
- Pay Plan. This drop-down list allows you to select the appropriate pay plan.
- Series. This drop-down list allows you to select the appropriate series.
- Specialties. This + icon allows you to add any specialties associated with the position description.
- Grades. This drop-down list allows you to select the appropriate grade.
- Full Performance Level. This drop-down list allows you to select the full performance level, if applicable.
- Supervisory Status. This drop-down list allows you to select the appropriate supervisory level.
- Classification System. This drop-down list allows you to select the appropriate classification system used to classify this position.
The Details section is where you assign tags and enter the date the position was approved. The following elements are displayed:
- Owning Office. This drop-down list allows you to assign the office responsible for the position description.
- Tags. This drop-down list allows you to filter position descriptions based on selected Tags, such as Occupational Family, Appointing Authority or Office. For additional information, see Tags.
- Customers. This drop-down list allows you to assign customers associated with the position description.
- Date of Position Approval. This drop-down calendar allows you to enter the date the position was approved.
- Last Modified Date. This field displays the date the position was last modified.
- Link Position Description. This buttons allows you to link related Position Descriptions (PDs) within the library (e.g., career-ladder PDs). Users can link up to 10 PDs.
- Publish. This button allows you to publish a position description. Published position descriptions may be located both in the Position Description Library, and in the search drop-downs when adding Position Descriptions to Requests, Vacancies, Assessment Package Templates, and Competency Networks. For instructions, see Publishing a position description.
- Unpublish. This button displays when a position description has been published. For instructions, see Unpublishing a position description.
- Save. This button allows you to save any changes made to the position description.
- Cancel. This button allows you to cancel any pending changes made to the position description.
- Retire. This button allows you to retire the position description.
- Delete. This button allows you to delete the position description.
The Settings page is activated when the Position Information is saved. See: Position Description-Settings.
The Duties page is activated when the Position Information is saved. See: Position Description-Duties.
The Competencies page is activated when the Position Information is saved. See: Position Description-Competencies.
The Factors page is activated when the Position Information is saved. See: Position Description-Factors.
The Evaluation Criteria page is activated when the Position Information is saved. See: Position Description-Criteria.
The Evaluation page is activated when the Position Information is saved. See: Position Description-Evaluation.
The Authorizations page is activated when the Position Information is saved. See: Position Description-Authorizations.