Applicant Overview Items - FY20
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Release 12.1 - 9/18/2020
Applicant Record
- The following NOR message codes have been added or modified:
| Code | Definition | Message |
|---|---|---|
| IAOM | Ineligible for Overseas Military Spouse Preference | You were not considered because you are not eligible to apply as an Overseas Military Spouse Preference candidate until you have arrived within the commuting area of your sponsor's new duty station. |
| ELCS | Eligible for DHS Cybersecurity Service | You have completed the mandatory assessments for the DHS Cybersecurity Service, and you may be referred to a hiring manager to be considered for a position that matches your background. |
| IFAO | Missing documentation of military flight experience | You were not considered because you did not provide the aeronautical order, forms, or logbooks to verify your military flight experience as specified in the announcement. |
See: Notice of Results (NOR) Message Codes
Applicant List
- Added an Expiration Date option in the Application Date field to filter applicant lists. This option will be available when the Expire applications following the period of eligibility box is enabled within the Vacancy Settings page. When the Expiration Date option is selected, and a date range is entered, applicants expiring on/between the dates entered will be included in the list considering any other filter(s) applied.
See: Create List
Release 11.9 - 7/24/2020
Applicant Record
- The following NOR message codes have been added or modified:
| Code | Definition | Message |
|---|---|---|
| IOEX | Ineligible, application expired | You are no longer eligible for this position because your application has expired. |
| IOSA | Pending Schedule A adjudication | Your application is pending adjudication of Schedule A eligibility. |
| IACC | Excepted Service; not eligible for Competitive Service | You were not considered because this position is open to career and career-conditional employees in the competitive civil service, and your application shows that you hold an excepted service appointment. |
| IASD | Missing eligibility documentation | You were not considered because you did not provide sufficient documentation to verify that you are eligible for consideration as outlined in the "This job is open to" section of the vacancy announcement. |
| ELEP | Eligible, not highly qualified as rated by executive panel | You have been found qualified for this position and your application was referred to an executive rating committee for review and rating. However, your application was not ranked among the highest qualified candidates and will not be recommended for further consideration. |
| ELRP | Eligible, best qualified as rated by executive panel, referred | You have been found qualified for this position and your application was referred to an executive rating committee for review and rating. Your application was ranked among the highest qualified candidates and has been recommended for further consideration. At this time, you may be contacted by a representative from within the hiring organization. |
| ELEQ | Eligible, referred to executive panel | Your application was found minimally qualified and was referred to an executive rating panel for further consideration. If you are ranked among the group of highly qualified candidates, you will be referred to the Executive Review Board, interview panel, and/or selecting official. |
See: Notice of Results (NOR) Message Codes
Applicant List
- Applicant lists created in vacancies where no assessment is required will display the applicants’ NOR code in the Rating column. Clicking the NOR code link will open a pop-up box where the code and description can be reviewed and modified if appropriate.
See: Create List Tasks
Release 11.8 - 6/26/2020
Applicant Record
- The following NOR message has been added:
| Code | Definition | Message |
|---|---|---|
| ELEQ | Eligible, referred to executive panel | Your application was found minimally qualified and was referred to an executive rating panel for further consideration. If you are ranked among the group of highly qualified candidates, you will be referred to the Executive Review Board, interview panel, and/or selecting official. |
See: Notice of Results (NOR) Message Codes
Release 11.7 - 5/29/2020
Applicant Record
- The following NOR message has been added:
| Code | Definition | Message |
|---|---|---|
| IOCG | Foreign nursing education not certified by CGFNS | You were not considered because your foreign nursing education is not certified by the Commission on Graduates of Foreign Nursing Schools. |
- The following NOR messages have been modified:
| Code | Definition | Message |
|---|---|---|
| IFME | Missing narrative response to TQ's and/or ECQ's | You were not considered for this position because you did not include a narrative response to the Mandatory Technical Qualifications and/or the Executive Core Qualifications as required by the vacancy announcement. |
| IOCE | Does not meet condition(s) of employment | You were not considered because you certified that you do not meet or are unwilling to accept one of the conditions of employment for this position. |
See: Notice of Results (NOR) Message Codes
Applicant List
- Users can open the Rating Details window by clicking the rating link under the Rating column within an Applicant List or Saved List to make any necessary changes to the rating details for a specific applicant. This replaces the need to expand the row and click the edit icons for each item.
See: Overriding min quals and final ratings for applicants on an applicant list
Release 11.6 - 5/1/2020
Applicant List
- For vacancies with the Collect age information option enabled on the Vacancy Settings sub-page, users with View Announcement Questionnaire Answers permission will see an Age Screening tab after expanding an applicant record within an applicant list. This tab displays the following information:
- Date of Birth
- Job Related Experience – This section will display when the Use Effective Age setting is enabled on the Vacancy Settings sup-page. Users with Edit Eligibility, Preferences, and Custom Answers or Create Key Entered Applicant permission will have the option to edit the number of months directly from the list if applicable. Once the change is saved, the record will be re-rated and the following will occur:
- The override triangle icon will display indicating this field was edited.
- History of the change will be captured in the applicant record.
- An exclamation icon ! will appear next to the applicant’s name letting the user know they need to refresh the list to update the effective age.
See: Editing job related experience
Release 11.5 - 4/3/2020
Applicant Overview
- The following NOR messages have been added:
| Code | Definition | Message |
|---|---|---|
| IOAR | Ineligible for assessment re-test | You were not considered for this position because you did not receive a sufficient score on one or more assessments within the last 12 months. You will be eligible to retake the assessment 12 months after the original assessment completion date. |
See: Notice of Results (NOR) Message Codes
Applicant List
- Added the ability to search for applicants within an applicant list.
- The new Search function allows users to search for applicants by:
- Last Name
- First Name
- Email address
- When a search is performed, the Save List and Generate Stored List buttons are disabled to ensure users do not inadvertently save or generate a list with searched applicants only. Users can clear a search to restore the list to all applicants meeting the Filters criteria.
- The new Search function allows users to search for applicants by:
See: Create List
- Added the ability to filter an applicant list by NOR Code. The default value is Any. The NOR codes available for filtering will be codes associated with applicants at the time the list is created. Note: Should circumstances change (for example, a previously unused NOR code is assigned to an applicant) and additional filtering is needed, users should refresh the browser page to populate the new NOR code in the filters.
See: Create List
Saved List
- Corrected the issue impacting sending Custom Notifications from saved lists where notifications were being sent to all applicants in the vacancy, regardless of their Record Status Code (RSC), including IN applicants. This issue only occurred when sending a Custom notification to more than 25 applicants from a saved list.
See: Sending multiple applicants the same notification
Release 11.4 - 3/6/2020
Applicant List
- Added the ability to amend Stored Lists.
- An edit icon next to each applicant opens a window where users can select to add one applicant at a time from a list of available applicants. Users can choose to add the applicant above or below the selected applicant within the list. Applicants added to a list will be identified with an icon.
- Users can remove applicant(s) from a list by selecting each record and clicking Remove.
- History will be captured for all applicants added or removed from a Stored List.
See: Adding an applicant to a stored list and Removing an applicant from a stored list
Release 11.3 - 2/7/2020
Applicant Record
- The following NOR messages have been added:
| Code | Definition | Message |
|---|---|---|
| ELRR | Eligible, referred to ERB | Your application was found qualified and was referred to the Executive Resources Board (ERB) for further consideration. |
| ELRN | Eligible, rated by ERB, not best qualified | Your application was reviewed and rated by the Executive Resources Board (ERB). However, you were not ranked amongst the best qualified candidates for referral to the selecting official. |
| ELRB | Eligible, rated by ERB, best qualified | Your application was reviewed and rated by the Executive Resources Board (ERB) and ranked amongst the best qualified candidates for referral to the selecting official. |
| ELOM | Eligible, recruitment filled through other means | Your application is eligible but it was not considered because this vacancy was filled via another recruitment source. Under federal law, selecting officials may fill vacancies through an alternative recruitment source outside of a vacancy announcement. |
| IQQE | Lacks qualifying experience | You are ineligible because you do not possess the qualifying experience required for this position. |
- The following NOR messages have been deleted because it is duplicative of IQWG:
| Code | Definition | Message |
|---|---|---|
| IQTS | Lacks trade skills | You were rated ineligible for this position because your application does not indicate that you possess the required trade skills for this position. |
See: Notice of Results (NOR) Message Codes.
Applicant List
- Added an indicator under the Age column to alert users when an applicant's Effective Age is calculated by subtracting the job-related experience from the actual age based on the date of birth.
See: Create List
- Added an Assessment Filter + option for vacancies that use at least one assessment. It allows users to filter an applicant list based on a cut-point applied to the Transmuted Rating calculated for an individual assessment that is included in the Assessment Package.
See: Identifying assessment filter
- When users generate a Stored List without a certificate type, the default applicant sorting will be alphabetically by last name instead of by veterans’ preference. Additionally, when no certificate type is present to enforce a specific ranking order, columns are now sortable by clicking the column header of the Stored List.
Release 11.2 - 1/11/2020
Applicant Record
- Added a Print Completed Assessment option to the gear icon within an applicant’s record, which allows users to print a PDF version of the applicant’s responses to the Announcement Information, Biographical Information, and Assessment Questionnaire sections of their application.
See: Generating a pdf version of a submitted application
Applicant List
- The None Eligibilities filter now applies with an “or” logic when selected with other eligibility filters so that the list includes applicants who claimed eligibilities and those who did not. When one or more eligibilities and None are selected at the same time, the following applicants will appear (assuming they meet other applied filters)
- Applicants who claimed any of the selected eligibilities.
- Applicants who have been adjudicated eligible for any of the selected eligibilities.
- Applicants who have claimed no eligibilities.
- Applicants who have been marked ineligible for all claimed eligibilities.
- Applicants who have any eligibility claimed or adjudicated will not appear on a list if only the None filter is applied. For example, if an applicant who previously claimed no eligibilities has an eligibility adjudicated that is not selected for that applicant list, that applicant would no longer meet the criteria set for the list and will be removed if the list is refreshed or issued as a certificate.
See: Create List
Stored List
- Added a Notes button to stored lists. Notes on this page work similarly as they do throughout the system:
- If an HR user saves a note for the stored list, only hiring manager users with access to the stored list (through a panel review) will be able to see the note if the Show to Hiring Managers option is enabled.
- If a hiring manager user saves a note for a stored list, the note will be viewable to any HR users who have access to the stored list.
See: Adding an external note and Viewing notes
Release 11.1 - 12/7/2019
Applicant List
- Rearranged action buttons on the Applicant List page to place items in a more logical location for use:
- Moved the “Save List” button to the top of the page.
- Moved the “Create Stored List” option from the gear icon to a button on the top right of the page, titled “Generate Stored List.”
- Moved the “Show Application Number” checkbox from the top of the page to the gear icon.
- Moved the “Display Preferences for Applicant List” button to the certificate’s header.
See: Create List
Release 11 - 10/19/2019
Applicant Record
- Included an entry capturing the action, certificate name, user name, and date/time in the History section for each individual applicant record when an applicant is added or removed from a certificate.
See: Viewing history
- The following NOR messages have been added/modified:
| Code | Definition | Message |
|---|---|---|
| IQSM | Ineligible, based on SME review | You are ineligible for this position because subject matter experts have determined you do not meet the required qualifications as described in the job announcement. |
| ELSM | Eligible as rated by SMEs, moving on to interviews | Subject matter experts have reviewed your resume for evidence of the required qualifications and determined you should move on to the next phase of the process. You will be scheduled for one or more interviews to further assess your qualifications. |
| ELSN | Eligible as rated by SMEs, not referred | Based on the results of your interviews, subject matter experts have determined that you meet the qualifications for this position. However, you were not in the highest qualification category, or there are other applicants who, by law, must be considered before your application, such as displaced federal employees and certain veterans. Therefore, your application will not be referred to the selecting official at this time. If additional candidates are needed, your application may be referred at a later date. |
| ELSR | Eligible as rated by SMEs, referred | Based on the results of your interviews, subject matter experts have determined that you meet the qualifications for this position. You have been referred to the hiring manager for selection consideration and may be contacted for additional interviews. |
| ELCT | Eligible CTAP applicant, another CTAP selected | Your application was found well qualified as a CTAP eligible and was referred for further consideration. However, another well qualified CTAP eligible applicant was selected. |