Creating a request

To create a request:

1. Click the Requests tab.
2. Click the Create Request button.

    

   

    

3. In the Request Information section, enter the Request Number or click Generate to designate a USA Staffing-generated number if your agency does not have a specific numbering convention for requests. Each request number must be unique and can only be used once. Valid characters include A-Z, 0-9, and hyphen (-) only.
4. Select the Requesting Customer from the drop-down list.
5. Select the Request Type from the drop-down list.
6. Select the Requester from the drop-down list.
7. Select the Request Process Owner from the drop-down list, if applicable.
8. Select the Request Tags from the drop-down list, if applicable.
9. Place a check in the Interdisciplinary check-box, if applicable.
10. In the Position Descriptions section, you may enter your own Position Description Number or select a published Position Description from the PD Library.
11. Enter the Position Description Number.
12. Enter the Position Title.
13. Select a Pay Plan. There is no need to scroll down the list to find a specific pay plan. If you click the drop-down list and enter the pay plan in the search field, the system will display the search results.
14. Select a Series. There is no need to scroll down the list to find a specific series or position title. If you click the drop-down list and enter the series or position title in the search field, the system will display the search results.
15. Enter the Grade associated with the position. Click anywhere on the row to activate it. Scroll down and click on the grade to select or type the grade in the box and click the Enter key on your keyboard. To remove a grade, click the X icon.
16. If applicable, enter the specialties associated with the position. Click anywhere on the row to activate the field. Then, click the + sign under the Specialties column and enter each specialty one at a time. To remove a specialty, click the X icon. For example, an IT Specialist position may include the following three specialties; Database Administrator, Web Designer, or Network Administrator.
17. Click Add Position Description to add a position description associated with a single request. If there are multiple position descriptions, click Add Position Description as applicable. This is typically used for multiple graded recruitments.

     

    

     

18. In the Request Tracking Dates section, define the dates required for the recruitment of this position.
19. Enter the Hiring Need Validation Date from the drop-down calendar. If a date is not entered, the date is automatically set to two days prior to the approval date of the request.
20. Enter the Request Personnel Action Date from the drop-down calendar. If a date is not entered, the date is automatically set to one day prior to the approval date of the request.
21. In the Position Settings Section, enter the information related to the requirements of the position.
22. Select Position Sensitivity and Risk from the drop-down list, if applicable.
23. Select Trust Determination Process from the drop-down list, if applicable. This field is required if Position Sensitivity and Risk is selected.
24. Select Security Clearance Required from the drop-down list, if applicable.
25. Select Travel Required from the drop-down list, if applicable.
26. In the Other Requirements Section, enter the information related to the requirements of the position.
27. Place a check in the Drug Testing Required check-box, if applicable.
28. Place a check in the Financial Disclosure Required check-box, if applicable.
29. In the Position Identifiers Section, enter the information related to the requirements of the position.
30. Place a check in the Supervisory Position check-box, if applicable.
31. Place a check in the Bargaining Unit Position check-box, if applicable.
32. In the Incentives Section, enter the information related to the incentives available for the position.
33. Place a check in the Remote Job check-box, if applicable. A job may only be designated as either remote or telework eligible. For additional information specific to this feature, please refer to the Remote Work FAQs document.
34. Place a check in the Telework Eligible check-box, if applicable. Please note, a job may only be designated as either remote or telework eligible.
35. Place a check in the Relocation Authorized check-box, if applicable.
36. Click Save to continue. Once the Request Information page is saved, the Location Information and Staffing Approach pages are enabled for editing.
37. Click Location Information to continue.

     

    

     

38. In the Locations Settings section, enter the information related to the location(s) available for the position.
39. Select an option from the Set Number of Vacancies By drop-down list.
40. If Announcement is selected, enter the number of vacancies in the Total Vacancies field. You can enter a numeric value, Few, or Many.
41. Enter a City, Zip Code, County, Country, or Location Code in the Locations search field. The system will automatically display a list of locations based on the information entered.
42. Select a location from the list. If Location is selected, enter the number of vacancies available for the selected location.
43. Click Add Location. The location is added to the table at the bottom of the page.
44. Click Save.
45. Repeat the steps above to select additional locations, if applicable.
46. Click Staffing Approach to continue.

     

    

     

47. In the Vacancy to be Created section, select the Vacancy Type from the drop-down list.
48. Select the Office responsible for managing the vacancy from the drop-down list.
49. Check the appropriate USAJOBS Announcement Type. The options are: Public (U.S. Citizens and Non-Citizens), Status (Federal/Veteran/Other Eligible), and Internal Merit Promotion. Note: The Public , Status , or Internal Merit Promotion selections will determine the eligibility options on the Eligibilities page. For additional information, see Vacancy - Eligibilities.
50. Verify the Workflow is correct.
51. Check the appropriate Rating Combination. The options available reflect the Series, Grades, and Specialties selected on the Request Information page.
52. Click Add New Vacancy to create more than one vacancy or designate different offices to manage separate vacancies for the request, if applicable and repeat the steps above. For additional information, see Announcement Information.
53. Click Save to leave the request in Submitted status for later review and approval, or click Approve Request to finalize the request and create the associated vacancies. Please note that you will only see the Approve Request button if you have permission to approve a request for the specified customer.

For additional information, see Request.