Onboarding Items - FY22

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Release 14.7 - 9/23/2022

New Hire

  • Added the Task Result information to the tooltip when hovering over the Task Status on the Human Resources owned list of tasks in the Manage Tasks page within a new hire record. Note: If the task is pending update, No Result Entered will display. If the task has not been linked to a Task Results Set, No Result Set Associated will display.

See: Manage Tasks

  • Documents added from the Position Description, Vacancy, or Request to a New Hire record through the Add from USA Staffing option will open as PDF in a new tab when viewed within the New Hire record. Also, history entries will be visible in the document viewer to include who added the document and who has viewed the document and/or made changes to the Document Type.

See: Viewing a new hire document

  • The following forms have been added in USA Staffing:
    • CBPHC 4-4 – OPR Criminal Investigator Mobility Agreement
    • DFAS PPF-1 – DFAS Probationary Period Memorandum for Newly Appointed Supervisors and Managers
    • DOJ ATR PED – Reporting Loss or Theft of Portable Electronic Devices
    • DOJ OIG III-100-5 – Mobility Agreement
    • OFI 86C – Special Agreement Check
    • VA 10-0459 – Credentialing Release of Information Authorization
    • VA SYS 01 – VA Systems Enrollment Form
  • The following forms have been updated in USA Staffing:
    • CC 3005
    • CC 3011
    • SECNAV 5512-1
    • TSP 1

Selective Service System Interconnection

  • The first 20 characters of the New Hire’s Last Name will be sent to SSS. This will help reduce the number of Error 99s seen by new hires with last names longer than 20 characters.

Release 14.6 - 8/26/2022

New Hire

  • The following forms have been added in USA Staffing:
    • BEP DFFWP – Drug Free Federal Workplace Program
    • BEP YES Fort Worth – Year End Shutdown Fort Worth
    • BEP YES DC – Year End Shutdown Washington DC
    • CSOSA-SEC-0008 – CSOSA Credit Release Form
    • DOJ OIG TDP – DOJ OIG Random Drug Testing
    • NSA P2271B – Statement of Conditions of Employment – Employee
  • The following forms have been updated in USA Staffing:
    • CC 3104 – OCC Short Term Disability Enrollment Form

Selective Service System Interconnection

  • Added error messages returned by the SSS interconnection for the Verify Selective Service System Registration for Eligible New Hires task. If the interconnection returns a response of Error 99, upon updating the task note users will see any applicable errors. Examples include:
    • There are no records in the Database before January 1, 1960
    • To register for Selective Service, you must be at least 17 Years Old
    • Last Name must be between 1 and 20 characters

See: USA Staffing Selective Service System Interconnection FAQs

Release 14.5 - 8/3/2022

New Hire

  • Added the following forms in USA Staffing:
    • ARC MOU DISABILITIES – Conditions of Employment for Individuals with Disabilities
    • ARC MOU GMA – Geographic Mobility Agreement
    • ARC MOU TLP – MOU for Time-Limited Promotions
    • ARC MOU VCLG – MOU for Voluntary Change to Lower Grade
    • ARC MOU VRA – Veterans Recruitment Appointment Employee Agreement
    • DFAS CSWF MOU – Cybersecurity Workforce Memo
    • FS Policy 302-2 – Weapons Policy
    • NSA P2270 – Enhanced Annual Leave (EAL)
    • NSA P2271 – Statement of Conditions of Employment-Candidate
    • OFI 86C – Special Agreement Checks (SAC)

Release 14.4 - 7/1/2022

New Hire

  • Added the following forms in USA Staffing:
    • ARC MOU TERM APPT – Conditions of Term Appointment
    • ARC MOU TEMP APPT – Conditions of Temporary Appointment
    • ARC MOU COMP TO EXCEPT – Conditions of Employment Moving from Competitive Service to Excepted Service
    • ARC MOU 30 PERCENT DAV Term – Conditions of Term Employment- 30% Disabled Veteran
    • ARC MOU 30 PERCENT DAV TEMP – Conditions of Temp Employment - 30% Disabled Veteran
    • HUD Ethics – Seeking Employment and Post Government Employment Restrictions Ethics Do's and Don'ts
  • Updated the following forms in USA Staffing:
    • CC 3007
    • HHS 745 Form
    • SF 1199a
    • SF 312
  • Added the ability to search for available workflows by name when adding a workflow to a new hire record.

See: Assigning a new hire workflow

Release 14.3 - 6/3/2022

New Hire

  • Added the Preliminary Acceptance date on the Overview page within a New Hire record when a new hire accepts an invitation notification type by clicking “Yes, please continue” but does not enter their login.gov credentials to proceed.

See: New Hire Overview

  • New Hires will see a “No Active Records” message when accessing an inactive or cancelled record via the link included in an Invitation, Tentative Offer, or Official Offer notification.
  • Modified the Credentials Registered Successfully notification to include the name, email, and department of the Process Owner assigned to the New Hire record. If no Process Owner is assigned, the email will include the information for the user who sent the Invitation, Tentative Offer, or Official Offer notification.
  • When an Additional Agency Contact has been added in the New Hire record, a new section will display in the New Hire Contact Us pop-up information titled Additional Agency Contacts. If a custom title is used for the Additional Contacts field on the New Hire Overview, the custom title will also display. This section will contain the name, email, and phone number for the contact(s) added in the new hire record.

See: New Hire Overview and Editing an additional contact on a new hire record

  • Updated the following forms in USA Staffing:
    • SF 3102
    • BPA 5632.09e

Selective Service System Interconnection

  • Created the ability for the Verify Selective Service System Registration system task to automatically assign to eligible new hire records after their initial submission of the OF-306 when they answer yes to being born a male after December 31, 1959.
  • Finished the integration work needed to request a new hire’s Selective Service Registration status, using data submitted through the OF-306, and update the Verify Selective Service System Registration Task Result based on the response received by the Selective Service System interconnection.
  • Provided a way for users to manually update the Verify Selective Service System Registration Task Result if the interconnection returns a “Not Verified”, “Error - See Notes”, or “Other - See Notes” result according to their agency policy.

See: Completing the Verify Selective Service System Registration Task

Release 14.2 - 5/6/2022

New Hire

  • Included Request and Vacancy documents to the Add from USA Staffing option in the Documents modal within New Hire records.

See: Adding a new hire document

  • Enabled users to manually update the Completed Date for the Transmit Forms to eOPF and Transmit Documents to eOPF tasks in complete status.
  • Updated the following forms in USA Staffing:
    • HUD CSLA MOU
    • DOJ Disclosure
    • Tax AZ
    • Tax MO
    • Tax MS
    • Tax NY
    • Tax NY IT-2104E
    • Tax OR

Release 14.1 - 4/8/2022

New Hire

  • Removed the Select Owner field when filtering the Manage Tasks page within a new hire record by New Hire to avoid confusion since the owner of these tasks is always the new hire.

See: Assigning an owner to a new hire task and Assigning an owner to multiple tasks

  • Updated the eOPF document transmission process to prevent documents in Processing or Failed to Process status from being added to the eOPF queue.

See: Transmitting a document to the eOPF queue

  • Updated the following forms in USA Staffing:
    • Tax CA
    • Tax GA
    • Tax HI
    • Tax KY
    • Tax LA
    • Tax MN
    • Tax NE
    • Tax RI

Release 14.0 - 3/11/2022

New Hire

  • Added the ability to include documents from the Position Description in the New Hire record. Users with permission to upload documents, will see PD documents listed when they select the Add from USA Staffing option.

See: Adding a USA Staffing Vacancy Document

  • Added the following forms in USA Staffing:
    • VA ROB – VA Rules of Behavior
  • Updated the following forms in USA Staffing:
    • FRTIB EC
    • ICE EL CI 03
    • Tax AR
    • Tax AR-E
    • Tax CT
    • Tax IA
    • Tax ID
    • Tax ME
    • Tax NC
    • Tax NC-EZ
    • Tax OK
    • Tax SC
    • Tax WI
    • Tax WV

New Hire

  • The Select Position and Welcome pages within a New Hire record will display the Duty Location in City, Country format when no state is available.

See: New Hire Welcome Page and Select Position

  • Added the following forms in USA Staffing:
    • CBPHC 3-3 – Preliminary Background Clearance (General Attorney)
    • CBPHC 6-15 – CBP Officer (Canine) Training Agreement
  • Updated the following forms in USA Staffing:
    • FRTIB ITROB – Rules of Behavior for Accessing IT Systems
    • FRTIB OMA – Official Mailing Address
    • PS 2181
    • PS 2181-D
    • VA Employment Information Form
    • W-4

Release 13.8 - 1/14/2022

New Hire

  • Users can now update the Task Owner for the system-level task titled Complete Human Resources Questionnaire from the Manage Tasks subtab in the New Hire record.

See: Assigning an owner to a new hire task

  • Added the following forms in USA Staffing:
    • CC 6026-30 - OCC Business Travel Accident Insurance Beneficiary Form
    • CC 6026-31 - OCC 24 Hour Personal Accident Insurance Beneficiary Form
    • CC 6026-46 - OCC Group Life Insurance Beneficiary Form
    • SBA ODA HR-003 - Cadre Employment Agreement
  • Updated the following forms in USA Staffing:
    • FRTIB FCRA – Release - Fair Credit Reporting Act of 1970
    • OPNAV 5239/14 - Navy System Authorization Access Request (SAAR-N)

Release 13.7 - 12/17/2021

New Hire

  • Updated the RA for COVID-19 Vaccine Exemption tag to display as Pursuing COVID-19 Vaccine Exemption. This will allow users to assign the appropriate COVID-19 vaccination requirement status by selecting the corresponding system-level Appointing Authorities tag within the New Hire record.

See: Available Tags

  • Added the following forms in USA Staffing:
    • GAO 691 – Request for Consumer Credit Information
    • GAO 618B – Authorization for Release of Information
    • IRS TDP – Notification of Testing Designated Position
    • CCDM 30.4.1.3.3.2 – Employment Tenure Commitment
  • Updated the following forms in USA Staffing:
    • DLA DAWIA SOU – DLA Defense Acquisition Workforce Improvement Act Certification
    • SBA ODA HR-005 – Office of Disaster Assistance Employment Agreement
    • WHS TDP – TDP Notice

Release 13.6 - 11/19/2021

New Hire

  • The system will automatically save the data on the page before a new hire is logged out of the onboarding system after 15 minutes of inactivity.
  • Added a system-level task titled Complete Human Resources Questionnaire, which indicates the status of the Human Resources questionnaires. This task will be automatically assigned to all new hire records upon creation and will be automatically completed based on completion of the HR questionnaires. Note: This task cannot be manually completed.

See: Manage Tasks

  • Added the following forms in USA Staffing:
    • BPA PRA – PRA Foreign Residency Memorandum
    • CC 3007 – OCC Dental Enrollment Form
    • CC 3011 – OCC Group Life Insurance Enrollment Form
    • USAGM PIV – Personal Identity Verification
    • USM DUSM RG MOU – DUSM MOU for Recent Graduates

Release 13.5 - 10/22/2021

New Hire

  • Updated the New Hire Document Type list to include both the form number and name.
  • Added the ability to search documents by form number or name when selecting a Document Type for each document uploaded within a New Hire record.

See: Adding a new hire document and Modifying a new hire document

  • Once a new hire has successfully logged into their USAJOBS/Login.gov account through the New Hire interface, they will receive an email notification that confirms their credentials have registered successfully. The email notification will be sent to the email address/Login.gov account used to authenticate their credentials to assist new hires in identifying the correct account used for onboarding purposes.
  • Added the following forms in USA Staffing:
    • SBA ODA HR-007 – Schedule A Excepted Service/Time-limited Employment Agreement
    • DOE 1325.8e – Domicile Agreement
    • BPA 5632.09e – Personal Identity Verification Request
    • USM DUSM ESH MOU – DUSM MOU for Excepted Service
    • BPA F 5632.30e – PIN Code Request
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