Onboarding Items - FY21

From USAS
Jump to navigation Jump to search

Release 13.4 - 9/24/2021

New Hire

  • Added the following forms in USA Staffing:
    • BPA ISBC - BPA Initial Security Briefing Certificate
    • PSA PEI - Pre-Employment Inquiry Form
    • USAGM e-QIP - e-QIP Initiation Form
    • USAGM IRS Consent - IRS Consent Form
    • USM DUSM MOU - DUSM Memorandum of Understanding
  • Updated the following forms in USA Staffing:
    • Tax CA
    • TSP 1

Release 13.3 - 8/27/2021

New Hire

  • Added the following forms in USA Staffing:
    • DOE F 5631.18 - Security Acknowledgement
    • MS 623 Attachment B - Physician Comparability Allowance Service Agreement
    • MS 642 B - Overseas Mobility Agreement
    • PC TCWC - Tax Check Waiver Consent
    • PC TSOA - Transmittal Sheet for Overseas Assignment
    • PRC PI - Payroll Information
    • PS 61 - USPS Appointment Affidavit
    • PSA FCRA - Fair Credit Release
    • SSA 221 - Information Security and Privacy Awareness
  • Updated the following forms in USA Staffing:
    • Treasury Emergency Contacts
    • FMS 2231 Form - FastStart Direct Deposit
    • Tax CA
    • TSP 1

Release 13.2 - 7/30/2021

New Hire

  • Added the following forms in USA Staffing:
    • CD-314
    • DFAS USAFMCOM FM CERT NOTICE
    • OCHR-EOD 19
    • PC-2158
    • PC-2158-CD
    • SOU 18
    • USAGM Drug Policy
    • USAGM Insurance Eligibility
    • WHS TDP
  • Updated the following forms in USA Staffing:
    • DD 1172-2
    • OCHR-EOD 16
    • OF 306
    • SOU CCTA

Release 13.1 - 7/2/2021

New Hire

  • Added the option to sort the list of uploaded documents or assigned forms within a New Hire record by any column in ascending or descending order. Documents display in ascending order by Received by default. Forms are sorted alphabetically by Form Name in ascending order by default. This allows users to, for example, more easily group Transmission Status and Agency Next Action.

See: New Hires Documents and New Hires Forms

  • Added the ability to upload multiple documents at once and add documents via drag and drop from the Assignments and Overview pages. In consistency with other system areas, users will see the Documents button on the top right and have the option to drag and drop or choose up to five files to upload from their computer. Note: The option to add documents from other areas in USA Staffing will be included in a later release.

See: Adding a new hire document

  • New Hire users accessing a cancelled record from an Invitation, Tentative Job Offer, or Official Job Offer notification will receive a “No Active Records” message. They will be advised to contact their HR office for assistance.

See: Sending an invitation, tentative or official offer notification to a new hire

  • Added the following forms in USA Staffing:
    • ICE EL CI 01
    • OCHR EOD 18
    • SROC VSS
    • DHS e5207
    • SEC PERSEC Determination Interns
    • PC BI-CV
    • PC PO
    • PC Form 1336
    • USM 163
    • USBP ACA
  • Updated the following forms in USA Staffing:
    • FCA ECF
    • CBPHC 6-6
    • Treasury Employment Information
    • Treasury Veterans Data

Release 13.0 - 6/4/2021

New Hire

  • Added the Task Status on the Task Details page within a New Hire record to better inform users of the status of a specific task.

See: Task Details

  • Added the following forms in USA Staffing:
    • CNS FCRA - Fair Credit Reporting Disclosure
    • CNS Rules of Behavior
    • NSSC75 - Educational Data
    • MS 642 A - Conditions of Employment with Peace Corps Outside the Continental U.S.
    • PC FCRA - Peace Corps FCRA Release
    • USM 280C - Disclosure of Relatives Employed at the U.S. Department of Justice
    • SEC PERSEC Determination Interns - Request for PERSEC Determination (Intern)
  • Updated the following forms in USA Staffing:
    • OF 306
    • SF 2809
    • DA 5434
    • TSP 3

Release 12.9 - 5/7/2021

New Hire

  • Removed the ability to delete the Receive Tentative Offer Response system-level task from a new hire record after it has been assigned.

See: Deleting a task

  • Added the ability for new hires to delete documents they uploaded that failed to process. This will help prevent failed documents from being transmitted to eOPF.

See: Deleting an uploaded document

  • Added the following forms in USA Staffing:
    • Treasury Emergency Contacts
    • Treasury Employment Information
  • Updated the following forms in USA Staffing:
    • DHS 11000-5
    • DHS 11000-9

Release 12.8 - 4/9/2021

  • Users with Batch Verify New Hire Arrived and Verify New Hire Arrived permissions will receive the following warning message if they enter a Completion Date prior to the Hiring Need Validated Date: “Enter a Completion Date that is on or after the Hiring Need Validated Date associated with the request. If appropriate, navigate to the request to modify the Hiring Need Validated Date.”

See: Completing the verify new hire arrived for first day of duty task

  • Added the ability for HR Users with Delete [New Hires] Document permission to delete HR uploaded documents that failed to process. This will help prevent failed documents from being transmitted to eOPF. Note: This functionality will be available in a future release for new hires.

See: Deleting a new hire document

Forms

  • Added the following forms in USA Staffing:
    • SEC Authorization for Release of Credit Information
    • SEC Fingerprint Privacy Act Advisement
    • SEC Non-Disclosure Agreement (Student Intern)
    • Treasury Employee Address
    • Treasury Veterans Data

Release 12.7 - 3/12/2021

New Hire

  • Users can now see the following details when viewing a new hire record with a General task assigned:
    • Task Result - When there is a Task Results Set assigned to the task template, a user with permission to edit task details may select from a drop down of pre-defined task results to update this entry. Hover text will indicate when no Task Results Set is assigned. See the Task Results Set entry under Administrative Functionality for more information.
    • Task Definition ID - This is a unique identifier for the task template. It will only be displayed when there is a Task Results Set assigned to the task template. It is not editable by the user.

See: Updating a result in a task

Forms

  • Added the following form in USA Staffing:
    • GSA 3607 Motor Vehicle Operator's License and Driving Record
    • ICE EL CI 09 DHS-ICE Driver's License Agreement
    • DOI OIG FPAR Fingerprint Privacy Act Release
    • DOI OIG FCRA Fair Credit Reporting Act Release
    • DOI DG 41 Ethics Pledge
  • Updated the following forms in USA Staffing:
    • Tax SC
    • Tax WI
    • Tax IL
    • Tax MS
    • Tax MD
    • Tax NC
    • Tax NJ
    • Tax MN
    • Tax MT-ETM

Release 12.6 - 2/12/2021

New Hire

  • When assigning a Document Review task, users can view any attached documents and/or attach new or additional documents for the new hire to acknowledge receipt by adding a Completion Date during their onboarding process. Each individual attached document must be 5MB or less and when adding multiple documents, they may not exceed 12MB combined. File names must be 100 characters or less. If no document is attached to the review task, the task will not be displayed to the New Hire. If the Document Review task is in Complete status, the Add Documents button is not visible, and users are no longer able to add documents to the task. Also, the delete icon is not visible and users are unable to delete documents already attached to the task.

See: Task Details and Adding a new hire task

Forms

  • Added the following form in USA Staffing:
    • ICE EL CI 06 Lautenberg Certification
  • Updated the following forms in USA Staffing:
    • DA 5521
    • TSP 19
    • Tax AR
    • Tax AZ
    • Tax CT
    • Tax IA
    • Tax ID
    • Tax IN
    • Tax KY
    • Tax ME
    • Tax MI
    • Tax MO
    • Tax NE
    • Tax NY
    • Tax NY IT-2104E
    • Tax OH
    • Tax OR
    • Tax RI

Note: We are working through state tax form updates and will have them available as soon as possible.

Release 12.5 - 1/15/2021

New Hire

  • A History entry will be recorded for changes made to an onboarding task’s Owner, Due Date, and/or Status regardless of where the change originates (e.g., Dashboard, Vacancy Case File, Task Overview, etc.).

See: Viewing history

  • The Completion Date will be cleared when a New Hire deletes a document previously uploaded to ensure the New Hire knows that task still needs to be completed.

See: Deleting an uploaded document

Forms

  • Added the following form in USA Staffing:
    • National Capital Planning Commission Professional References Form (NCPC PRF)

Release 12.4 - 12/11/2020

New Hire

  • Users with Transmit Documents to eOPF and/or Transmit to eOPF permission will have the ability to select the Don't Transmit to eOPF option at any time during the onboarding process, allowing for greater flexibility in managing documents and forms transmission. If the Verify New Hire Arrived Task has not been completed, users will have the option to select Don’t Transmit to eOPF. If the Verify New Hire Arrived task has been completed, users will have the option to select Add to eOPF Queue or Don’t Transmit to eOPF. If a document or form was previously set to Do Not Transmit, users will have the option to select Retransmit to eOPF.

See: Transmitting a document to the eOPF queue and Transmitting a form to the eOPF queue

Forms

  • Added the following forms in USA Staffing:
    • DA 7782 Statement for Selective Service Registration
    • DOI BLM 1400 Explanation of Prohibitions for BLM Employees
    • DOI BLM ARCPAR Explanation of Prohibitions for BLM Employees
    • DOI BOR IMBE Inventions Made By Employees
    • DOI BTFA CTE TEMP Conditions of Temporary Employment (BTFA)
    • DOI BTFA CTE TERM Conditions of Term Employment (BTFA)
    • DOI BTFA EB ESOU EMPLOYEE BENEFITS EMPLOYEE STATEMENT OF UNDERSTANDING
    • DOI BTFA ECP Ethics Cover Page
    • DOI BTFA ERSME Employee’s Responsibilities for Supplies, Material and Equipment
    • DOI BTFA NNIP Notice of Non-Indian Preference
    • DOI BTFA NPPNE NOTICE OF PROBATIONARY PERIOD - NEW EMPLOYEE
    • DOI BTFA NPPNS NOTICE OF PROBATIONARY PERIOD - NEW SUPERVISOR
    • DOI BTFA UCLP Understanding for Career Ladder Position
    • ICE EL CI 03 CLG Statement of Understanding
    • ICE EL CI 04 CI Acknowledgment
    • ICE EL CI 05 CI Mobility Agreement
    • ICE EL CI 07 Modified BI SOU
    • ICE EL CI 08 Probationary Period
    • NAF RCS Release/Consent Statement for Non-Childcare Positions
    • NASA NSSC74 Acknowledgment of Requirement to Submit Health / Life Insurance Forms
    • OCHR EOD 17 Overseas Living And Working Conditions
  • Updated the following forms in USA Staffing:
    • DEA Office of Forensic Science Mobility Agreement
    • IRS OF-306 Continuation Sheet
    • NAF Consent Release Statement

Release 12.3 - 11/13/2020

New Hire

  • A Set Document Type for Application Documents task will be assigned to a New Hire record when the record is created from a certificate audit and the record has application documents that are marked as NH Viewable. This task will remain in Active status until all documents designated as NH Viewable have been assigned a New Hire Document Type. The New Hire Document Type can be assigned by clicking the gear icon for a document designated as NH Viewable in the Documents page within the applicant record, or from the Assignments > Manage Tasks > Documents page within a New Hire record.

See: Manage Tasks and Designating a new hire document type

  • Added a History button when viewing the PDF version of a document, which allows HR/Onboarding users to view the visible audit history of actions associated with the document. The following events will be captured in History:
    • New Hire initiated:
      • Uploaded Document
      • Changed Document Type
    • HR user/USA Staffing/eOPF Transmission Service initiated:
      • Uploaded Document
      • Viewed Document
      • Changed Document Type
      • HR Elected to Not Transmit to eOPF
      • Added Document to eOPF Transmission Queue
      • Document Transmitted to eOPF
      • Document Transmission Results Received - {Result}
      • Removed Document from eOPF Transmission Queue

See: Viewing history

  • Expanded the textbox area to include a larger vertical space when editing a notification template within a New Hire record, reducing the need to scroll and improving usability.

See: Sending an invitation, tentative or official offer notification to a new hire

Release 12.2 - 10/16/2020

New Hire

  • HR or Onboarding users will have the option to view all responses for multiple item/multiple response (MIMR) questions from the Complete New Hire Questionnaire task. Users can click the Complete New Hire Questionnaire task link, then click the View button on all questionnaires assigned to the new hire to navigate to each sub-page including a completed MIMR and click the View button to review the new hire’s responses.

See: Viewing a new hire questionnaire

Forms

  • Added the following forms in USA Staffing:
    • DD 1616
  • Updated the following forms in USA Staffing:
    • TSP-1
    • SOU 2A
Retrieved from "https://Help.Stage.USAStaffing.Gov/USAS/index.php?title=Onboarding_Items_-_FY21&oldid=19294"