Applicant Overview Items - FY22

Release 14.7 - 9/23/2022

Applicant Overview

Added the USAJOBS Job Title, Pay Plan-Series-Grade, and Announcement Type to the header on the Applicant Overview tab for easy reference from any of the Applicant Overview pages.

When using multiple assessment hurdles, applicants will have a Hurdle Status for each hurdle. The hurdle status will be assigned by rating combination since an applicant could potentially move forward to the next hurdle at one grade level but not another. The Hurdle Status is visible in the applicant Rating Details, which can be opened from an applicant record or an applicant list. The hurdle status options are:
- Active – Indicates one or more of the assessments within that hurdle are in progress. This status will be automatically applied for the first hurdle or when the previous hurdle’s criteria is met for the applicant to proceed to the current hurdle.
- Pending – Indicates the hurdle is not active because the applicant is still completing the assessments in a previous hurdle.
- Inactive – Indicates the hurdle is not active because the applicant didn’t meet the hurdle criteria to move forward in a previous hurdle.
- Complete – Indicates all the assessments contained within that hurdle have been completed, i.e., the applicant has received a minimum qualifications code and assessment-level score (if applicable) for each assessment.

Applicant Record

The following NOR message codes have been added:

Code	Definition	Message
IDPN	Declined position	You will receive no further consideration because you indicated that you are not interested in the position.
IOPF	Did not pass physical fitness test	You are no longer being considered because you did not pass the physical fitness test required for this position.
IQOR	Lacks individual occupational requirements	You are ineligible because you do not meet the individual occupational requirements for this job series.

The following NOR message code has been modified:

Code	Definition	Message
IQFI	Failed interview	You are no longer being considered because you did not pass the interview required for this position.

See: Notice of Results (NOR) Message Codes

Stored Lists

Stored lists will display in descending order by the date it was Created so that the most recent stored list appears first.

See: Stored Lists

Applicant List

Updated the confirmation message when the Remove All Overrides button is selected. Upon override confirmation, the system will display which applicants were updated and which were not impacted.

See: Removing overrides for applicants on an applicant list

When using multiple assessment hurdles, a new Hurdle Filter option is available under the Advanced Filters section. This filter allows applicant lists to be filtered by Hurdle Status, Hurdle Score (excludes veterans’ preference points), or Hurdle Augmented Score (includes veterans' preference points).

See: Identifying advanced filter criteria

Release 14.5 - 8/3/2022

Applicant Lists

Updated the styling and made usability improvements to the Rating Details, which is accessible from an applicant's record or from an applicant list.

See: Overriding an applicant rating

Added a Pinned toggle indicator to applicant records to identify applicants for different agency business processes. This Pinned toggle functions the same way as the Reviewed and Flagged toggles:
- It can be enabled/disabled for each applicant by a user with the Update Applicant Indicator permission from the Applicant Overview tab, an individual applicant record, an assignment, or from a Saved List.
- Added the ability to filter applicants by their Pinned or Not Pinned status from the Applicant Overview, Manage Assignments, or from a Saved List.
- When multiple applicants are selected from a Saved List, the Pinned or Not Pinned status can be applied to them for up to 1,000 applicants at a time.

See: Overview and Create List

Release 14.4 - 7/1/2022

Applicant Overview

Added an option to Remove All Overrides when one or more applicants are selected on an applicant list. Overrides may be removed for up to 25 selected applicants at a time using this option.

See: Removing overrides for applicants on an applicant list

Added a prompt when using the Re-Rate Applicants function from the gear icon on the Applicant Overview page, which states "You have initiated a re-rate of all applicants on this vacancy. Depending on the volume of applications and other re-rate actions initiated before this one, this action may take some time to complete." A History entry will also be logged to note the date/time and user who initiated the re-rate action.

See: Re-Rating the applicant pool

Applicant Record

The following NOR message codes have been added:

Code	Definition	Message
IDGR	Declined grade level	You will receive no further consideration because you indicated that you are not interested in the selected grade.
IDPN	Declined Position	You will receive no further consideration because you indicated that you are not interested in the position.

See: Notice of Results (NOR) Message Codes

Applicant Lists

Updated the name of the Manual assessment actions found under the gear icon within a vacancy's saved list and edited the corresponding alerts:
- Updated the Export option to Export Manual Assessment File
- Updated the Import option to Import Manual Assessment Results
- Updated the Calculate Scores option to Calculate Manual Assessment Scores

See: Create List

Release 14.3 - 6/3/2022

Applicant Record

Modified the Updated Application alert to include a link, which redirects users to the Eligibilities and Ratings page for the specific applicant record.

See: Viewing user alerts

The following NOR message code has been added:

Code	Definition	Message
NF	Not moving forward	You are tentatively eligible for this series/grade combination. However, based on the results of the assessment(s) completed so far and the needs of the hiring agency, you are not being moved to the next phase of the hiring process at this time.

Note: Added a corresponding NF Record Status Code (RSC). When the NF NOR message code is applied to an applicant; for example, through an HR override or manual assessment import, the NF RSC will apply. To avoid duplication, the ELNF NOR code, which has the same message as the new NF NOR code, will be removed in a future release.

See: Notice of Results (NOR) Message Codes and Record Status Codes (RSC) Explanations

Applicant Lists

Updated the style of the Stored List Information page and added an Instructions section. Users can enter instructions in the textbox or choose an instructional template to be include in the Panel Review by clicking the Select Instructions button.

See: Stored List Information

Release 14.2 - 5/6/2022

Applicant Record

The following NOR message code has been modified:

Code	Definition	Message
IFTG	Missing narrative response to TQ's	You were not considered because you did not include a narrative response to the Mandatory Technical Qualifications or the Professional Technical Qualifications, as required by the vacancy announcement.

See: Notice of Results (NOR) Message Codes

Applicant Lists

Made the following updates to the Certificates tab within an expanded applicant record:
- Suppressed Stored Lists from displaying.
- Added Certificate Type and Grade columns for additional information.
- Cancelled and Expired labels will display as appropriate.

See: Create List

Release 14.1 - 4/8/2022

Applicant Record

Updated the Referral History section to add a Certificate Type column and no longer include stored lists on the Applicant Information page within an applicant record. Created a new Stored List History section to display stored lists where the applicant is included. The following information will display for each stored list:
- Stored List Name – Clicking this link opens the stored list.
- Certificate Type
- Date Created
- Created By

See: Applicant Information

The following NOR message codes have been added:

Code	Definition	Message
ELDP	Eligible, qualified for temporary promotion NTE 120 days	You have been found eligible and qualified for temporary promotion not to exceed 120 days.
IQDT	Lacks eligibility/qualifications for temporary promotion	You were not considered because you do not meet the qualifications and/or you have served on a temporary promotion not to exceed 120 days within the past 12 months.

The following NOR message codes have been modified:

Code	Definition	Message
ELNF	Eligible, not moving forward	You are tentatively eligible for this series/grade combination. However, based on the results of the assessment(s) completed so far and the needs of the hiring agency, you are not being moved to the next phase of the hiring process at this time.
IFFM	Missing supporting documents	You were not considered because you did not submit all required documents and/or they were not in English as specified in the announcement.

See: Notice of Results (NOR) Message Codes

Applicant Lists

Added the ability to mass apply or remove the Flagged and Reviewed applicant indicators from a stored list, for up to 1,000 applicants at a time. Users must have the Update Applicant Indicators permission to view the buttons to mass apply/remove these indicators.

See: Editing Adding toggles to multiple applicants at the same time on stored list

Release 14.0 - 3/11/2022

Applicant Overview

Added Cancelled or Expired visual indicators when applicable for certificates listed in the Referral History section on the Applicant Information page of an applicant record.

See: Applicant Information

Release 13.9 - 2/11/2022

Assignments

Added a validation message to inform users that assignments cannot exceed 1,000 applicants.

See: Creating an assignment

Release 13.7 - 12/17/2021

Assignments

Added a History entry on the Assignment page to include filters applied when a workload management assignment is created.

See: Viewing history

Applicant Overview

The following NOR message codes have been :

Code	Definition	Message
IOTF	Narrative responses not provided within timeframe	You were not considered because you failed to respond to all narrative questions within the given timeframe as stated in the vacancy announcement.

See: Notice of Results (NOR) Message Codes

Release 13.6 - 11/19/2021

Applicant Overview

The Assignments feature will allow HR Users to distribute the qualifications review process among several HR Users. Users will have the option to assign applicants to a set of lists and link each list to a task, which can be assigned to a designated HR User. This will be extremely helpful in managing vacancies with large applicant pools where multiple specialists are needed to perform qualifications reviews and enable users to issue certificates in a timely manner.
- Added a new Manage Assignments sub-page under the Applicant Overview tab.
- On the Manage Assignments page, users will see the following options:
  - The button allows users to expand the filtering options. Users can use these filters to narrow down the applicant pool to only those applicants requiring qualifications review.
  - In the Applicant List section, users can select the applicants they would like to include in the assignment, then click the Assign button to assign applicants for review and create a work assignment. Users must enter the following assignment details: Assignment Name, Owner, and Due Date.
  - In the Assignment Overview section, users can view all assignments for the vacancy and filter the list of assignments by Owner and/or Assignment Completion Status. By clicking the checkbox next to an assignment, users can use the designated buttons to Complete Assignment or Update Assignment details.
  - When a user is given an assignment, the system will automatically create an associated Review Work Assignment task. This task will display in their Tasks Dashboard and will be included in their USA Staffing Activity Summary email. Note: The task must be manually completed once the assignment is complete. Future functionality will update the task status/due date/owner automatically when an assignment is updated/completed.

See: Manage Assignments, Creating an assignment, and Opening an assignment

To access an assignment, click the Assignment Name on the Tasks Dashboard or on the Manage Assignment page. The assignment will open in a new tab and users will see the following options:
- Users will be able to perform their assigned qualifications review in the same way they currently do within an Applicant List. They will be able to change an applicant’s minimum qualifications ratings, final ratings, adjudicate Veterans’ Preference and eligibilities, view documents, and add notes.
- Once a qualifications review is complete, users can click the checkbox to designate the applicant's review as complete. Note: Individual Assignment Review history will be documented within an applicant’s record on the Application Information page.
- Once all applicant reviews are marked complete, the system will present the following confirmation message before users can proceed: “Once an assignment is completed, it cannot be uncompleted. Are you sure you want to complete this assignment?”
- Users can view their Assignment Completion Progress and filter the assignment list by Applicant Review Status (All Statuses, Complete, or Incomplete).

See: Assignment, Opening an assignment and Completing an assignment

Applicant Record

The following NOR message codes have been :

Code	Definition	Message
ELBH	Eligible based on hurdles	You are tentatively eligible for this series/grade based on the assessment hurdles you have completed so far.
ELMI	Eligible, moving to interview	You are eligible and are being advanced to the next phase of the hiring process. You may be contacted for one or more interviews to further assess your qualifications.
ELNF	Eligible, not moving forward	Based on the results of your interview, we have determined that you meet the qualifications for this position. You may be contacted for the next steps in the hiring process if necessary.
ELPI	Eligible, passed interview	You are eligible and are being advanced to the next phase of the hiring process. You may be contacted for one or more interviews to further assess your qualifications.
ELRC	Non-competitively referred for consideration	Your application was reviewed and you have been found eligible and qualified for non-competitive referral to the selecting official.
IOIN	Ineligible, failed to interview	You did not respond to inquiries about scheduling an interview or did not attend your scheduled interview. As a result, you will no longer be considered for this position.
IOLD	Ineligible, location disabled	The location you selected is no longer available for this announcement. As a result, you will no longer be considered for this position.
IQMP	Ineligible, does not meet pre-requisite	You are ineligible because you do not meet the mandatory pre-requisite for this position as specified in the vacancy announcement.

See: Notice of Results (NOR) Message Codes

Release 13.5 - 10/22/2021

Applicant List

Added a new section titled Advanced Filters under the Filters area to the left of the Applicant List. Clicking the Add button next to the Advanced Criteria and Assessment Filter options opens an Advanced Filter Criteria and Assessment Filter Criteria pop-up window respectively with additional filtering options. Note: Filtering options remained the same.

See: Create List, Identifying advanced filter criteria, and Identifying assessment filter

Applicant Overview Items - FY22

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